Accessing Gmail using Outlook

Accessing Gmail using Outlook

Gmail can be considered as one of the most widely used email clients in the world today. you might be one of those who is already accessing your work emails using Outlook, and want to access your personal emails on Gmail using Outlook. Customizing Outlook settings for an existing Gmail account is however very easy on all the versions of Outlook. You can easily customize Outlook to download all the emails that you receive and also to maintain a record of all the sent and deleted emails.

You can follow the steps given below, to configure Outlook and access your Gmail account using IMAP,

• Check if IMAP access has been enabled in Gmail. If not, enable IMAP access.
• Select the Account Settings option from the Tools Menu in Outlook.
• Go to the E-mail tab and click on New.
• Make sure that POP3, IMAP, HTTP or Microsoft Exchange is selected and then click on Next.
• Enter your complete email address including "@gmail.com" postfix.
• Check whether Manually Configure server settings has been selected, and then click Next.
• Under Account type field, select IMAP.
• Enter "imap.gmail.com" in the Incoming Mail Server field and "smtp.gmail.com" in the Outgoing Mail Server field.
• Enter your Gmail Account Name and Gmail password under the Username and Password fields respectively.
• Click on More Settings, and go to the Outgoing Server tab. Ensure that the My outgoing server (SMTP) requires authentication option is checked.
• Next, select the Advanced Tab. From the Use the following type of encrypted connection: option, select SSL for bot the incoming and outgoing servers.
• Enter 465 under the Server Port Numbers for Outgoing server (SMTP): field, and click on OK.
• Click on Next, and then click Finish to complete the Outlook configuration.

You can configure your Gmail account using POP3, by following the steps given below,

• Select the Account Settings option from the Tools Menu in Outlook.
• Ensure that the POP access option is turned on for your Gmail account.
• Now, click on New in the Email tab, and check that either IMAP, POP3, MIcrosoft Exchange or HTTP has been selected.
• Type your Name and E-mail address in the Your Name: and E-Mail Address: fields. In the Password and the Re-typePassword field, enter your password.
• Check if the Manually configure server settings or additional server types option has been checked, and then click on Next.
• Select POP3 under the Account Type: option.
• Type pop.gmail.com and smtp.gmail.com under the Incoming mail server: and Outgoing mail server: respectively.
• Enter your Gmail Username and Password in the Username: and Password: fields.
• Now, click on More Settings option, and select the Outgoing Server tab. Check whether the My outgoing server (SMTP) requires authentication option has been checked. If not, please check it.
• Select the Advanced Tab, and check whether the This server requires an encrypted connection (SSL) option has been selected under Incoming Server (POP3):.
• Check whether the value 995 has been entered under Incoming Server (POP3):
• In the Use the following type of encrypted connection: for the Outgoing Server, select Auto and then click on OK.
• Now, click on Next and then on Finish, to complete the configuration.

However, if Outlook is not configured properly or there is a an error while downloading emails from your Gmail account, there is bound to be loss of emails. The downloaded emails may also be lost due to corruption of the pst file due to accidental deletion, virus attack etc. If the data that is lost is critical in nature, then there are chances of incurring losses. To prevent this, it is always best to keep a copy of your emails on your Gmail account, or take a regular backup of your Outlook data. If there is no updated backup that is available, it is best to make use of a good Outlook Recovery software for recovery of deleted/lost Outlook data. Repair MS Outlook PST tool lets you recover all Outlook data which includes mails, notes, journals, contacts etc.